The Accounts Payable Specialist is an experienced AP professional responsible for handling complex vendor transactions, supporting process accuracy and efficiency, and ensuring compliance with Philippine tax laws. He/she bridges the gap between AP Analysts and AP Team Leads/Supervisors.
Duties and Responsibilities
- Accurately process high-volume and/or high-value vendor invoices, credit memos, and payments
- Reconcile vendor statements and resolve escalated discrepancies or aged items
- Review the work of AP Analysts to ensure accuracy and completeness (without direct supervision responsibility)
- Monitor compliance with internal controls and assist with audit documentation (internal and BIR audits)
- Ensure accurate application of VAT, Expanded Withholding Tax (EWT), and BIR 2307 issuance
- Collaborate with Procurement, other Finance and Treasury teams for purchase order matching and payment scheduling
- Support process improvement initiatives, such as automation or policy standardization
- Assist in closing activities including accruals, AP aging reports, and month-end reports
- Act as backup for AP Team Lead when needed for routine approvals or escalations in the absence of the AP Supervisor
Background and Qualifications
- Bachelor’s degree in Accounting, Finance, or a related field
- Excellent analytical and problem-solving skills
- Strong knowledge of Philippine tax laws and invoicing compliance (especially BIR requirements) and three-way matching
- Ability to work under pressure and meet tight deadlines
- Strong interpersonal skills
- Intermediate to advanced MS Excel and other MS Programs
- High attention to detail and accuracy
- Good communication and customer service skills