Job Objective / Purpose:
The HR Data Management Associate (Project-based) will be responsible for the handling of HR Projects such as, but not limited, to the clean up and maintenance of Employee Data and 201 Files and management of documentation and contracts. Additionally, s/he will work on handling queries and follow up regarding pending documentation of contracts. S/He will also interact with the HR Employee Shared Services (ESS) team by assisting them during requests for employee data as necessary.
This role will be hired under Reliance Care, Inc. as a project-based contract for 5 months (or until project completion).
Background and Qualifications:
- Must be a college graduate of a 4 year course, preferably with background in Human Resource Management.
- 6 months - 1 year working experience in Human Resources
- Strong written & oral communications skills, problem-solving, and organizational skills
- Proficiency in Google Suite (Gmail, Docs, Sheets, Slide, Forms)
- Knowledgeable of HR Information Systems (HRIS) such as, but not limited to: Sprout, Workday, Greenhouse, etc.
- Strong operational discipline, able to manage time and resources to deliver critical outcomes
- Able to work gracefully under pressure and in a timeline-driven environment
Duties and Responsibilities:
- Inventory of 201 files as per Active List of Employees
- Creation of 201 files
- Audit of 201 files to check content and filed documents
- Ensure the completeness of the 201 files by requesting lacking documents from the concerned employees
- Acts as custodian of 201 file, assess request for 201 file and request approval prior release.
- Inventory of pending contracts and contract extension
- Creation of pending contracts
- Routing of contracts for approval
- Filing of acknowledged contracts to 201 file
- Creation and making sure of the updating and monitoring 201 File Tracker & Inventory as well as Employee Contract monitoring and management
- Coordinate with the signatories for the signing and approval of contracts
- Perform other HR-related tasks efficiently that may be assigned from time to time
Ability to commute to/relocate in/work in:
- Greenfield District, Mandaluyong City: Reliably commute or planning to relocate before starting work (Required)